This Privacy Policy explains how Warmer Digital LLC ("Warmer Digital," "we," "us," or "our") collects, uses, stores, shares, and protects information. It covers visitors to our website, prospective and active clients, and the data processed by the services we operate on a client's behalf — including our Rio content pipeline and our use of YouTube API Services.
If you do not agree with this policy, please do not use our website or services.
Warmer Digital LLC is a marketing and automation studio based in Bend, Oregon. We build SEO and content-publishing systems for clients, and we operate those systems on their behalf under written agreement. For data we process on behalf of a client (for example, their YouTube channel content), the client is the data controller and Warmer Digital LLC acts as their service provider / processor.
"Rio" is our content-publishing system. When a client engages it, Rio turns existing source content (such as a YouTube video) into publish-ready drafts. Nothing is published or changed on any of the client's accounts without a human reviewing and approving it first.
Third-party AI processing, stated plainly: content you route through Rio is shared with the AI providers listed in Section 6 solely to produce the drafts you asked for. We do not sell this content, and we do not use it for advertising. We run an editorial review on output before anything goes live.
For clients who ask us to optimize their YouTube content, our application uses YouTube API Services. By using that part of our service, the client also agrees to be bound by the YouTube Terms of Service, and all use of YouTube data is also subject to the Google Privacy Policy.
| What we access | Why |
|---|---|
| A video's existing title, description, and tags | To read current metadata so an optimized version can be proposed (we read first, then modify, so nothing is unintentionally cleared) |
| Update of title, description, and tags | To apply an approved, SEO-optimized version to the video |
| Custom thumbnail upload | To set an approved thumbnail |
| Caption upload/update | To add or improve captions where requested |
We request a single Google authorization scope,
youtube.force-ssl, which is the minimum scope needed to update video metadata,
thumbnails, and captions. We do not request access to Gmail, Drive, or any other Google service
through this connection.
A client can revoke our access at any time through the Google security settings page at myaccount.google.com/permissions. Revoking access immediately stops our ability to read or write that channel's data. A client may also email us (Section 13) to request that we delete the stored token.
We do not sell personal information.
We use a small set of service providers to operate. Each receives only the data needed for its function.
| Provider | Purpose | Data involved |
|---|---|---|
| Google / YouTube | YouTube API Services (read/update video metadata, thumbnails, captions) | Channel and video data the client authorized |
| OpenRouter and the AI model providers it routes to (for example, Anthropic) | Generate content drafts and optimized metadata | Source transcripts and text submitted for drafting |
| Web and automation hosting (our cPanel host and the servers running our n8n automation) | Run the website and the content pipeline | Site data; encrypted pipeline credentials |
| Cloudflare | Hosting for some of our project sites (Cloudflare Pages) and aggregate traffic measurement (Cloudflare Web Analytics) | Standard request data needed to serve pages; cookie-free, aggregate usage metrics |
We may also disclose information if required by law, to protect our rights, or in connection with a business transfer. We do not authorize our AI subprocessors to use client content to train their models.
Depending on where you live, you may have additional rights under laws such as the GDPR or CCPA. Contact us to exercise them.
Our website is a static site and does not set advertising or cross-site tracking cookies.
On some project sites we operate (currently our heliport records review site at aviation.warmerdigital.com/heliports) we use Cloudflare Web Analytics to understand traffic in aggregate. This tool does not use cookies or local storage, does not fingerprint devices, and does not follow visitors across sites. It shows us aggregate counts such as page views, referrers, and the countries visits come from. You can read more in the Cloudflare Privacy Policy.
That site also keeps its own simple counters: total page views and per-listing vote tallies. These store only running counts. They do not record who visited or voted.
Our services are intended for businesses and adults. We do not knowingly collect personal information from children under 13 (or the minimum age in your jurisdiction). If you believe a child has provided us information, contact us and we will delete it.
We may update this policy from time to time. When we do, we will revise the "Last updated" date above. Material changes will be made clear on this page.
Questions, requests, or token-deletion requests: